Regarding the roofing,
I would suggest that you wait until just before the event to attach your ceilings. Even if there is no rain, your roof will give a little and begin to droop. We usually wait until about a week before to attach our plastic roofs.
If it is absolultey necessary that you attach your roofing prior to the 1 week mark, and your area does recieve heavy dew or rain, poke several small holes in the roof for water drainage.
I hope this was somewhat helpful.

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